Troop Management Software and Web Hosting for Boy Scout Troops User Guide
 
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This checklist will help you implement all of the features of TroopWebHost.

Download This Checklist as Excel Spreadsheet

Step # Depends On Step # Task Assigned To Target Date Date Completed
1   PLANNING      
      Meet with Troop Committee to establish goals, responsibilities and schedule      
      Fill out this checklist and send to all committee members      
2 1 INITIAL ROSTER      
      If coming from TroopMaster, export Scout data and upload into TroopWebHost      
      If coming from TroopMaster, export Adult Leader data and upload into TroopWebHost      
      If not coming from TroopMaster, enter Scout registration for sons of leaders      
      If not coming from TroopMaster, create Active Adult records for leaders who do not have sons in troop      
3 2 SECURITY      
      Send user IDs and passwords to leaders      
      Create user ID's for leaders who do not have sons in troop      
4 3 ROSTER      
      If not coming from TroopMaster, enter registrations for all remaining scouts      
      Enter current adult leaders      
      Enter current scout leaders      
      Set up patrols      
      Update patrol membership      
      Ask all adult leaders to enter their "About Me" section and upload a photo under My Contact Information       
5 3 PUBLIC PAGES      
      Create banner image (optional)      
      Create announcements      
      Edit the Home page and About Our Troop pages      
      Upload troop forms and documents      
6 3 CALENDAR      
      Enter event locations      
      Enter past events for which you plan to upload photos or enter monetary transactions      
      Enter upcoming events.  Use "Copy An Event" to set up meetings.      
7 6 PHOTO GALLERY / VIDEO GALLERY      
      Upload photos from past events      
      Upload videos to YouTube and create links from Video Gallery      
8 4 ADVANCEMENT      
      If coming from TroopMaster, export Rank Dates and upload  into TroopWebHost      
      If coming from TroopMaster, export Merit Badges and upload into TroopWebHost      
      If not coming from TroopMaster, enter rank history      
      If not coming from TroopMaster, enter rank requirements earned       
      If not coming from TroopMaster, enter Merit Badges earned      
      if not coming from TroopMaster, enter merit badge requirements earned      
9 3 INVENTORY/LIBRARY      
      Enter all library materials into troop inventory      
      Enter all troop equipment into troop inventory      
      Check out items to troop members who currently have them      
10 4 TROOP ACCOUNTS      
      Set up troop checking account      
      If coming from TroopLedger, export Adult and Scout balances and upload into TroopWebHost      
      If not coming from TroopLedger, enter starting balances for each troop member      
      Enter starting balance for troop checking account      
11 4 ROLL OUT      
      Send user ID's and passwords to all troop members      
      Demonstrate/discuss new website at troop meeting      
      Plan on-going site operation at committee meeting