Troop Management Software and Web Hosting for Scouts BSA User Guide
 
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The scout registration form lets you record each scout's current grade level in school.

At the beginning of each school year, you can automatically increment the grade for every scout in your troop.

Go to Membership → Update All → Advance Scout Grade Level to see a screen like the one shown below.

Press the Continue button to update all of your scouts' grade level by the number you specified.