Event Balances

The system maintains a balance for each event in your calendar.  This balance reflects the expenses incurred for that event, like campground fees and food.  It also reflects the income generated by charging the scouts who attended.

When you convert to TroopWebHost, you'll need to enter the starting balance for any events for which you have not yet closed the books.

Starting Balance For Events

This is an optional step, and is only needed for recent events for which you have not yet finished the accounting.

Go to Money → Individual Transactions and click the Add a New Item button to see a page like the one shown below.

Select the transaction type "Starting Event Balance".

The Transaction Date should be the date on which this balance was accurate, i.e. the date you officially moved your books to TroopWebHost.

The Description is optional, but we recommend always entering something meaningful.

The Reference is also optional, and probably not relevant for this type of transaction.

If this event has accumulated more income than expenses - perhaps a fundraiser - the Amount should be a positive number.

If this event has more expenses than income - like a campout that has not yet been charged back to the participants - the Amount should be a negative number.

This transaction will not affect the balance of any troop account.   It just creates an initial balance for the selected event.

Click Save & Exit to save this transaction.