Troop Management Software and Web Hosting for Scouts BSA User Guide

The last section of your Startup Checklist is entitled Roll Out.   This is when you get the rest of your troop involved with using your new website.

Schedule time at a troop meeting to make a presentation about the website.

If it is possible to have a video projection system and web connection, display your site and demonstrate how it works.   If not, bring handouts that provide the basics on how to get started.

Be sure to point out:

  • How to get to your new site.
  • How to log on.
  • How to change your password.
  • How to update your contact information.
  • How to view the troop calendar.
  • How to sign up for events.
  • How to view your account balance and transaction history.

This is also a great opportunity to teach your scouts about Internet safety.

On-Going Operation

Now you need to be sure you have a plan for keeping all of the information on your site up to date.

Meet with your committee and scoutmasters to review roles and responsibilities.

Consider which tasks can be done by scout leaders, such as your scribe, historian and senior patrol leader.

Some choices will be obvious, but should still be reviewed.   Make sure your treasurer understands how to use the on-line accounting system.   Talk to your advancement chair about keeping up with requirements as they are earned.

Above all, be sure to spread the load.   Managing your troop can be easy if everyone does their part!